Backing up your Data (Windows)

Are You Backing Up Your Files Properly?

We’ve all been told how important backing up our data is – but are you actually doing it?

Whether it’s photos, documents, or essential work files, data loss can be frustrating and sometimes devastating. Fortunately, there are two simple ways to protect yourself – and we can help with both.

Option 1: Black Owl Cloud Backup (Simple, Secure, Offsite)

If you want a truly hands-off and reliable backup solution, our Black Owl Cloud Backup service is the easiest way to keep your data safe.

This service:

• Is charged per PC – simple pricing with no hidden costs
• Includes 1TB of secure UK-based cloud storage
• Comes with a lightweight client app that runs automatically in the background
• Works over the internet – no external drives or manual setup required

It’s perfect for anyone who wants peace of mind without needing to manage hardware or settings. Once installed, it just works.

To get started, contact us and we’ll get everything set up for you.

Option 2: Local Backup Using Windows File History

If you’d prefer to back up your data yourself using an external hard drive, Windows has a built-in tool called File History that makes it easy.

Here’s how to set it up:

1. Plug in an external USB hard drive (we recommend 1TB or larger for most users).
2. Click the Start menu, then the Settings (cog) icon.
3. In the search bar, type “Backup” and select “Backup settings”.
4. Click ‘Add a drive’ and choose your connected hard drive.
5. Once selected, ‘Automatically back up my files’ should be switched on.
6. Click ‘More options’ to configure how often backups run and how long versions are kept.
7. Press ‘Back up now’ to start your first backup – this may take a while depending on how much data you have.
8. Finally, make sure to test your backups – it’s no good having one if it doesn’t restore properly!

A decent 1TB USB drive typically costs around £50.

Keep in mind: File History backs up your personal files only – it does not back up your installed applications or system settings.

Would you like help getting started, or some tailored advice? Just get in touch and we’ll be happy to help.

This advice is provided as-is and has no warranty. Black Owl are in no way responsible for your data in any way, whether a backup misconfiguration or anything else.

Last updated: April 2025